Outside the Box: These 3 tips help small-business owners make better money decisions

The numbers tell two stories. On one hand, almost half of small-business owners are confident when faced with big decisions. On the other, there’s an opportunity to give the other half greater support, particularly for the smallest of small businesses.

Small businesses are a major engine of growth in the U.S., representing about half of jobs and GDP. It’s their agility and speed that make the U.S. economic ecosystem so powerful. If that entrepreneurial energy is paralyzed by indecision, we all lose.

While I am not a small business owner, I work for a financial institution that serves millions of small businesses’ financial needs. From my experience, here are three ways these businesses can build confidence around financial decisions: 

1. Leverage data: Your business can’t be reduced to spreadsheets, but measuring the relevant variables can give you fresh insight. Maintain accurate financial records and measures of performance, and review them regularly to identify changes and patterns. Look carefully at customer behavior, cash flow patterns, your vendors, and expenses.

You may find you’re overpaying for services, underutilizing tools, or there’s a trend in customer behavior to address. Digital cash-flow management tools also can help summarize and forecast the company’s financials to help inform future purchases or hiring. Getting those trends back in alignment will help you more clearly anticipate your company’s future.

2. Maintain a cash reserve or access to credit: This might seem a no-brainer, but set aside funds to cover a revenue shortfall or unexpected expense. If you must tap that reserve, replenish it as soon as you can. Knowing you can withstand the unexpected improves your ability to make the right choices for your business, instead of the safe or easy ones.

Challenging times come for all of us and access to cash, like a business line of credit, provides greater flexibility, stability and peace of mind when tough choices have to be made. Even when your business is at the top of its game, a solid short-term funding option means you can add staff, increase inventory, and seize on a big opportunity.

3. Hire an accountant: Many small business owners shoulder their companies’ bookkeeping responsibilities in the startup stages. Even as a business grows, many owners figure they can’t afford an accountant. But managing your business’s finances yourself is time-consuming and accounting or tax mistakes can have especially nasty and costly consequences.

As soon as you can, delegate transactions, payroll and tax planning to a professional. You don’t have to hire an accountant — you can may only need to retain an accounting professional for as little as a few hours a month — but find someone who keeps up with the latest laws and tax breaks. Discuss your cash flow, goals and key business metrics.

A savvy accountant won’t just report what’s already going on. They’ll organize your financial data to power your decision-making, identifying potential improvements, efficiencies and cost savings. Someone you can trust to keep your financial house in order gives you peace of mind, and time back to focus on what’s next for your business.

Improving your financial decision-making boosts your confidence and helps you make strong choices that grow your business. This self-reinforcing loop of trusting yourself and growing your company requires thoughtful analysis, humility and flexibility. Implementing these best practices empowers you to navigate tough choices, so your business can continue to thrive.

Anna Marrs is group president of global commercial services and credit & fraud risk at American Express.

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